Executive Assistant / Personal Assistant

Job Description

ABOUT  JOB

• Executive & Administrative Support

• Manage CEO’s calendar, meetings, and scheduling with accuracy and foresight.

• Act as a trusted gatekeeper for CEO’s time and priorities.

• Prepare agendas, presentations, briefing materials, and follow-up documents.

• Draft, edit, and manage professional communications on behalf of the CEO.

• Maintain organized records, files, and executive documentation.

• Operational & Business Support

• Coordinate cross-functional meetings with leadership, operations, HR, and external partners.

• Track deadlines, deliverables, and executive priorities to ensure accountability.

• Support special projects, strategic initiatives, and executive-level assignments.

• Liaise with vendors, consultants, and stakeholders professionally and discreetly.

• Personal Assistance

• Manage select personal scheduling, logistics, and time-sensitive requests for the CEO.

• Maintain strict confidentiality and boundaries when supporting personal needs.

• Travel & Event Coordination

• Coordinate CEO participation in site visits, conferences, leadership meetings, and company events.

• Confidentiality & Professional Standards

• Handle sensitive and confidential information with discretion and integrity.

• Anticipate needs, proactively solve problems, and address issues before escalation.

• Represent the company and CEO with professionalism, hospitality, and sound judgment.

• Exceptional organizational, communication, and time-management skills.

• High emotional intelligence, professionalism, and discretion.

• Proficiency in Google Workspace, Microsoft Office, and scheduling/travel platforms.

• Ability to work independently, manage competing priorities, and adapt in a dynamic environment.

• 5-7+ years supporting a C-suite executive in an EA or PA role.

• Hospitality, restaurant, or multi-unit operations experience preferred.