EXECUTIVE ASSISTANT – REMOTE

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO/Owner and provide shared administrative support to additional executives as needed. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is a self-starter who anticipates needs, streamline operations, and ensures executives can focus on high-impact work.

• Meeting & Communication Management
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, materials, and follow-up summaries.
• Track action items and ensure timely completion.
• Serve as a liaison between executives, clients, and internal teams.
• Administrative & Operational Support
• Organize and track purchases, expenses, and receipts.
• Assist with budgeting support and expense reporting.
• Maintain organized digital filing systems and records.
• Support light HR administrative functions (review coordination, document tracking, etc.) Event & Conference Coordination
• Research and register executives for conferences and industry events.
• Coordinate logistics including travel, accommodations, and schedules.
• Prepare briefing materials for events and speaking engagements.

• Provide administrative support to additional executives as needed.
• Balance competing priorities across multiple stakeholders.
• Ensure consistency and professionalism in all executive communications.

• 3+ years of experience as an Executive Assistant or similar role (supporting senior leadership preferred)
• Exceptional written and verbal communication skills
• Strong organizational and time management abilities
• High level of discretion and professionalism
• Ability to multitask and adapt in a dynamic environment
• Proficiency with tools such as Google Workspace, Microsoft Office, calendar tools, and communication platforms

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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