Executive Assistant to CEO

Job Description

JOB DETAILS

We’re seeking an Executive Assistant to support a sales-focused founder by owning opportunity management and follow-up — from post-sales-call follow-through to close. The ideal candidate combines experience supporting a high-functioning executive with a track record in fast-paced sales environments. Beyond owning day-to-day opportunity management, this role also manages the CEO’s calendar and inbox.

What Success Looks Like
This role is measured against clear outcomes:

Within the first 30 days

• The CEO’s inbox is processed daily, with nothing older than 24 hours left unactioned.
• The CEO’s calendar is clean and conflict-free.

Within 60 days

• You’re managing sales quote flow end-to-end — drafting, sending, and following up — without prompting.
• The pipeline is accurate and current: every opportunity carries a win probability, a defined next action, and a real close date.
• All upcoming travel is booked, confirmed, and fully itineraried.

Ongoing

• The CEO spends measurably more time on selling and strategy and less on administration.
• Nothing falls through the cracks from this office — and the CEO can independently confirm it.

Who You Are

• Tenacious: You own tasks all the way to done. You notice when something has slipped off the radar and you recover it — no reminders needed.
• Proactive Communicator: You raise problems before they become crises and manage up without being asked.
• Organized Under Pressure: You maintain clean, reliable systems even at high volume. Nothing is lost.
• Dependable: Your output on day 60 looks like your output on day 1.
• Efficient: Clean work at the speed of business.
• Quick Study: You pick up new tools and workflows fast and ask good questions early.
• Technically Curious: Willing and able to level up on technical knowledge — our world is automated lab equipment, and you’ll want to understand it.
• Clear Communicator: Concise and adaptive with executives, clients, vendors, and team.
• Discreet: Rock-solid with confidential and sensitive information.

Job Type: Full-time

Pay: $73,871.00 – $92,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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