Executive Assistant to CEO

Job Description

ABOUT JOB

We’re looking for a highly organized, proactive Executive & Administrative Assistant who takes ownership, executes with excellence, and thrives in a fast-paced entrepreneurial environment. This isn’t an entry-level administrative role—it’s an opportunity to become a trusted partner to leadership and play a key role in driving business success.

Your Mission: Day to Day Responsibilities

• Own executive calendar management, scheduling, inbox organization, and daily priorities.
• Drive projects from kickoff to completion, ensuring nothing falls through the cracks.
• Follow up proactively with team members, vendors, and clients until commitments are completed.
• Handle administrative tasks quickly, accurately, and independently.
• Coordinate meetings, agendas, notes, and action items.
• Prepare reports, presentations, spreadsheets, and business documents.
• Document processes and continuously improve operational systems.
• Identify inefficiencies and implement smarter workflows.
• Manage confidential information with professionalism and discretion.
• Answer client and vendor calls with confidence and excellent communication.
• Assist with occasional errands or special projects as needed.
• Track project progress and KPIs, providing consistent updates to leadership.

Your Toolbox: Skills to be Successful

• 3+ years in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Experience supporting founders, executives, or business owners.
• Exceptional organization, attention to detail, and follow-through.
• Strong written and verbal communication skills.
• Comfortable making decisions independently and solving problems proactively.
• Able to juggle multiple priorities without sacrificing quality.
• Tech-savvy with the ability to quickly learn new systems.
• Experience with Google Workspace, Asana, Slack, Zoom, AI tools, spreadsheets, or similar platforms.
• Real estate experience or familiarity with industry terminology is highly valued.
• Fluent in both English

Your Perks: What’s in it for you

• Competitive monthly compensation based on experience and performance.
• Join a mission-driven, fast-growing entrepreneurial business.
• Work directly with leadership and make a measurable impact.
• Build systems, improve operations, and help shape company growth.
• High level of ownership, autonomy, and trust.
• Opportunities for professional growth and increased responsibility.

Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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