Executive Assistant to Executive – Full Time

Job Description

ABOUT JOB

We are seeking a proactive and highly organized Executive Assistant to support a retired couple in a full-time capacity. This role offers an exciting opportunity to provide comprehensive administrative and personal support, ensuring the smooth operation of daily activities and special projects. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, attention to detail, and a warm, professional demeanor.

Responsibilities

• Manage complex calendars using Google Workspace, scheduling appointments, events, and travel arrangements with precision.
• Coordinate personal and household tasks, including bill payments using QuickBooks and bookkeeping responsibilities.
• Plan and organize events, social engagements, and appointments to ensure seamless execution.
• Handle correspondence via email, phone calls with excellent phone etiquette, and written communication; proofread and transcribe documents as needed.
• Assist with office management duties such as filing, data entry, document organization, and maintaining records.
• Provide executive administrative support including managing phone calls and client or vendor communications.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and DocuSign for document signing processes.
• Maintain confidentiality while handling sensitive information related to personal matters or household finances.
• Must have good credit score

Experience

• Proven experience as an executive assistant or personal assistant supporting high-level individuals or families in a professional setting.
• Ideal candidate will have 15 years plus of experience in office roles
• Demonstrated proficiency in office management tasks including filing systems, data entry, clerical work, and customer service.
• Strong background in event planning, project coordination, bookkeeping (QuickBooks preferred), and general administrative support.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Exceptional communication skills with professional phone etiquette and proofreading abilities.
• Familiarity with computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), multi-line phone systems, calendar management tools like Microsoft Outlook Calendar.
• Experience with transcription or typing at a high level of accuracy is desirable.
• Clean driving record
• Knowledge of office experience including front desk responsibilities and handling client or vendor interactions is advantageous. This full-time position offers an engaging environment where your organizational talents will directly contribute to enhancing the daily lives of our clients. If you are energetic about providing top-tier support with a detail-oriented approach—ready to take on diverse responsibilities—this is the perfect opportunity for you!

Pay: $45,000.00 – $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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