Executive Assistant to Leadership Team

Job Description

ABOUT JOB

We’re seeking people who want to help purpose-driven brands turn their ambitions into reality. Thoughtful people who share our values of gratitude, responsibility, integrity, candor, and empathy. Curious people who believe good strategy and good design can drive business. We love making things for a living, and we’re in it for the long haul. For us at Parisleaf, that means designing an agency culture that is built on love and grounded in integrity. Whether the role is in creative, operations, or business development, everyone at Parisleaf is dedicated to helping client partners find and show their purpose.

About You

You’re a pro at metabolizing many tasks and deadlines at once. You’re a great listener and will speak up if something is unclear. Self-motivated, you anticipate needs while managing the day-to-day workflow and prioritizing various projects. You’re proactive, an excellent communicator, and have experience dealing with executives in a professional setting verbally over the phone, in person, and via email. You do more than the minimum and continuously look for ways to improve your work. You are type-A, creative, and have an unlimited amount of patience. Service is a part of your core – a calling, if you will. You are responsive and flexible while not losing sight of details, you rarely sweat the small stuff, and never take things personally. You have a “can-do” get-it-done, self-starting attitude, a positive outlook, and a strong sense of pride in the quality of your work. You’re resilient and love lifting others up around you. You are a task master and love checking boxes. You’re incredibly organized and love the idea of helping someone else be organized as well.

The Role

The Executive Assistant will work closely with the Leadership Team to maximize efficiency, help meet deadlines, and support the operational needs of the business. Typical tasks may include:

• Calendar & Scheduling:
  • Managing the calendars, including scheduling meetings, appointments, and travel itineraries.
  • Ensuring alignment with priorities and adjusting schedules as commitments evolve.
  • Overseeing deadlines and ensuring timely follow-through.
• Inbox & Communication Management:
  • Managing email inboxes to include organizing, drafting responses, responding directly (when appropriate), and prioritizing correspondence.
  • Screening calls and inquiries, handling them when appropriate.
  • Preparing and reviewing correspondence, ensuring professionalism and accuracy.
  • Keeping the Leadership Team apprised of daily priorities, project progress, and potential delays.
  • Providing summarized reports and updates on operational activities.
  • Communicating within project management tools to track and manage priorities and timelines.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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