Executive Assistant To President & CEO

Job Description

ABOUT JOB

We are looking for an Executive Assistant to perform a variety of administrative tasks and support company’s President and CEO. Ideal candidate will need to be high functioning and ability to work in an everchanging environment. The person must have a desire to work in the nonprofit sector. Must be a hard worker, critical thinker and able to work independently.

Duties/Responsibilities:

• Complete a wide-ranging variety of administrative tasks that supports the CEO and her ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and partners; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Work closely with the CEO to ensure she is adequately informed of upcoming commitments and responsibilities, following up appropriately.
• Anticipate CEO’s needs in advance of meetings, conferences, etc. and effectively prep her to ensure she is adequately prepared.
• Support the CEO as the point of contact among executives, employees, clients and other external partners
• Provide strategic administrative and project management support.
• Track daily expenses and prepare weekly, monthly or quarterly reports.
• Take minutes during meetings.
• Assist with support of marketing/practice development activities, including events, marketing materials, and industry group support.
• Leverage internal network and teams to effectively manage workflow.
• Provide effective calendar management for CEO by prioritizing inquiries and requests while troubleshooting conflicts; make judgements and recommendations.
• Other duties and special projects as assigned.

Requirements:

Required Skills/Abilities:

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience.
• Expert proficiency with Microsoft Office and desktop publishing software.
• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Ability to work well within a cross-functional team environment and diverse communities.
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• Ability to switch gears at a moment’s notice.
• Thrive in an intense, do-it-yourself, start-up environment.

Education and Experience:

• College degree required
• Minimum of 10 years of related experience required, preferably in an executive support role; experience in a professional services environment preferred
• Must be legally authorized to work in the United States on a full-time basis upon hire.
• Intermediate Microsoft Office Suite skills; advanced skills preferred
• Excellent written and verbal communication skills
• Judgement and ability to prioritize to effectively manage work load
• Ability to handle sensitive situations and confidential information with discretion
• Ability to work effectively with teams and independently
• Good problem solving and analytical skills; ability to identify process improvement suggestions

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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