Executive Assistant to the CEO

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Executive Assistant to support executive leadership in a fast-paced, high-growth environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with confidence and discretion.

The ideal candidate is resourceful, solutions-driven, and thrives in a high-energy setting while maintaining professionalism at all times.

Key ResponsibilitiesCalendar & Scheduling Management

• Manage and coordinate complex executive calendars, including internal and external meetings, appointments, and personal commitments
• Provide scheduling support to additional leadership team members as needed
• Assist in coordinating interviews and supporting the hiring process
• Support general office operations, including vendor coordination and supply management

Communication & Coordination

• Draft and send daily communications and updates to ensure alignment across teams
• Serve as a primary point of contact between leadership, internal teams, and external partners
• Manage and prioritize incoming communication, ensuring timely and effective responses

Meeting Preparation & Execution

• Prepare agendas, materials, and technology for meetings
• Attend key meetings, take detailed notes, and track action items
• Ensure follow-up on priorities and deadlines discussed in meetings

Sales Reporting & Organization

• Update and distribute daily performance metrics and reports
• Maintain organized and accessible company documentation and files

Office Administration & Support

• Monitor and manage office supply inventory and vendor relationships
• Provide light technical support and coordinate with IT when necessary

Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion
• Maintain a high level of professionalism in all interactions

Qualifications

• 5+ years of experience in an executive support or administrative role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office, Google Suite, and scheduling tools

What We’re Looking For

• Highly detail-oriented and organized
• Proactive with a strong sense of ownership
• Calm under pressure and able to problem-solve quickly
• Professional, polished, and trustworthy
• Able to anticipate needs and stay one step ahead

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• Paid time off

Experience:

• Executive administrative support: 5 years (Required)
• Calendar management: 3 years (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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