Executive Assistant to the CEO

Job Description

ABOUT JOB

The CEO is looking for a “Right Hand.” Currently, the CEO leads all company marketing efforts in addition to executive duties. We need a high-level Executive Assistant who can execute with excellence and act as a force multiplier. Your goal is to own the administrative and operational “noise” so the CEO can focus on high-level growth, and our marketing strategy.

Responsibilities

• Manage the CEO’s and Csuite calendar using Microsoft Outlook Calendar, coordinating meetings, appointments, and travel arrangements.
• Prepare and proofread correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Handle incoming calls with excellent phone etiquette, screening and directing inquiries appropriately via multi-line phone systems.
• Organize and coordinate company events, meetings, and conferences, including logistics planning and vendor communication.
• Assist with bookkeeping tasks using QuickBooks, including data entry, invoice processing, and expense tracking.
• Support personal tasks for the CEO as needed, acting as a reliable personal assistant to facilitate daily activities.
• Conduct research, transcribe meetings or notes, and perform data entry tasks to support various projects.
• Oversee office management duties such as supply inventory, front desk responsibilities, and maintaining a welcoming environment.
• Utilize office software tools like Microsoft Office Suite for document creation and editing; ensure all materials are proofread thoroughly.
• Coordinate project activities across teams to ensure deadlines are met efficiently while maintaining high organizational standards.
• Manage confidential information with discretion while ensuring compliance with company policies.

Experience

• Proven experience as an executive assistant or in a similar administrative support role within a professional office environment.
• Demonstrated expertise in calendar management, travel arrangements, and event planning.
• Strong proficiency in Microsoft Office (Excel), and office management software such as QuickBooks.
• Excellent typing speed combined with transcription skills for accurate note-taking and documentation.
• Experience with bookkeeping tasks including invoicing, expense reports, and basic bookkeeping using QuickBooks or similar tools.
• Exceptional organizational skills with an eye for detail; ability to prioritize multiple tasks effectively under tight deadlines.
• Outstanding communication skills—both verbal and written—and professional phone etiquette across multi-line phone systems.
• Familiarity with data entry procedures
• Previous experience supporting C-level executives or senior management is highly desirable. Join us to be an integral part of our leadership team! We value energetic professionals who are eager to make an impact through dedicated support and seamless organization—helping our company reach new heights every day!

Pay: $24,000.00 – $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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