Executive Assistant to the CEO

Job Description

ABOUT JOB

We are seeking a highly skilled, proactive, and intuitive Executive Personal Assistant to support the CEO.

Key Responsibilities

• Serve as the primary gatekeeper and right-hand support to three senior executives, managing both business and personal affairs with utmost discretion and efficiency.
• Maintain and orchestrate intricate calendars, appointments, and logistics—including national and international travel—for business meetings, civic engagements, and family commitments.
• Coordinate internal and external meetings, conferences, events, and organizational memberships across multiple industries and affiliations.
• Monitor and manage email communications and voicemails on behalf of executives, ensuring urgent matters are prioritized and resolved quickly; maintain a robust and up-to-date contact database.
• Anticipate needs and proactively manage a continuous stream of tasks and last-minute changes in a highly unstructured environment.
• Provide administrative support including data entry, filing, expense tracking, office inventory, and general organization.
• Be the calming force and organizational anchor for executives with limited tech skills who rely heavily on a paper-based, interpersonal communication style.

Qualifications

• Minimum of 5 years of executive-level support experience in a fast-paced, often unpredictable business or family-office environment.
• Superior organizational, multitasking, and time-management skills with a proven ability to meet deadlines and pivot with changing priorities.
• Strong command of Microsoft Office (Word, Excel, Outlook, PowerPoint); comfort managing multiple devices and manual systems.
• Impeccable written and verbal communication skills, and sound judgment under pressure.
• High emotional intelligence, maturity, and professionalism, with an unwavering commitment to confidentiality and discretion.
• Experience supporting senior executives who are not tech-savvy is strongly preferred.
• Background in event planning, project management, or marketing is a plus.
• Must be a self-starter who anticipates needs, sees around corners, and doesn’t wait to be asked.

Ideal Candidate
This role is designed for someone who is deeply dependable, thrives in controlled chaos, and takes pride in making the lives of busy executives smoother and more productive. If you’re the kind of person who remembers the details others miss, relishes solving problems before they arise, and can switch between boardroom polish and everyday errands with grace—this job is for you.

Pay: Up to $75,000.00 per year

Benefits:

• Health insurance
• Life insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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