Job Overview
Expiration date
August 4, 2026
Job Description
ABOUT JOB
We are seeking a highly organized, proactive Executive Assistant to provide comprehensive support to the CEO and Executive Team while managing day-to-day office operations. This is a dynamic role requiring the ability to anticipate needs, think critically, and solve problems while maintaining the highest level of professionalism and confidentiality.
The ideal candidate will be a motivated self-starter with strong administrative, organizational, and communication skills who can work independently in a fast-paced environment. This position requires some flexibility in work schedule to accommodate international time differences.
Executive Support
Manage the CEO’s calendar, scheduling, and priorities to ensure efficient use of time and alignment with company objectives
Anticipate scheduling conflicts and proactively resolve issues
Prepare reports, presentations, and correspondence for executive meetings and external stakeholders
Coordinate travel arrangements and prepare expense reports
Collect and prepare briefing materials for meetings and presentations
Communication & Coordination
Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO
Exercise discretion and judgment when handling confidential information
Coordinate communication with leadership, clients, vendors, and partners
Sales & Project Support
Coordinate with potential buyers and sellers of railway equipment
Maintain and track sales orders and related documentation
Support marketing and sales initiatives when needed
Relationship Management
Build and maintain strong relationships with clients, vendors, and internal teams
Qualifications
Education
High School Diploma or equivalent required; Bachelor’s degree preferred
Experience
Minimum 5 years of executive administrative support experience , preferably supporting C-level executives in a start-up or fast-paced, high-growth company
Experience in construction, engineering, infrastructure, or project-based environments preferred
Skills & Competencies
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to create professional presentations, reports, and documentation
Strong written and verbal communication skills
Exceptional organizational and time-management abilities
Ability to manage multiple priorities in a fast-paced environment
High level of discretion when handling confidential information
Strong problem-solving and analytical skills
Must be willing to travel 10-20%
Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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