Executive Assistant to the Director

Job Description

ABOUT JOB

We’re seeking a skilled and motivated Executive Assistant to work closely with our Director — supporting strategic leadership and day-to-day operations to help maintain the exceptional standards our clients expect.

What You’ll Be Doing:

• Provide dedicated executive support to the Director, managing their calendar, communications, and priorities with discretion and efficiency.
• Prepare, review, and coordinate sales and lease contracts with meticulous attention to detail.
• Liaise professionally with clients, solicitors, and internal teams to ensure compliance and smooth contract execution.
• Coordinate and prepare detailed operational and sales performance reports, delivering actionable insights to support strategic decision-making.
• Assist in business planning activities, including tracking goals, preparing forecasts, and supporting process improvements.
• Organise meetings, presentations, and documentation to streamline operations and enhance client experiences.
• Maintain accurate data in internal systems and CRM platforms, ensuring all information is current and compliant.
• Support day-to-day office operations by identifying opportunities to streamline workflows and improve efficiency.
• Collaborate with the wider team to ensure seamless communication and project coordination.
• Foster a positive and professional office culture by supporting the wider team as needed.

We’d Love to Hear from You If You:

• Have at least 2 years’ experience as an Executive Assistant or Contracts Administrator, preferably in real estate or a related field.
• Are highly organised, detail-focused, and able to manage competing priorities confidently.
• Have strong analytical skills and experience preparing reports and assisting with business planning.
• Communicate clearly, professionally, and proactively with clients and stakeholders.
• Are tech-savvy, proficient in Microsoft Office and CRM platforms.
• Thrive in a fast-paced environment and enjoy supporting a high-performing leader.
• Value community and integrity, and want to work with a respected local figure.

What’s in It for You:

• The chance to work closely with a celebrated local leader and industry expert.
• Ongoing professional development, including leadership coaching.
• A supportive, community-focused work environment.
• Being part of a company committed to sustainability and ethical business practices.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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