Executive Coordinator

Job Description

ABOUT JOB

We are currently seeking an Executive Coordinator .

This role demands a highly organized candidate who can juggle multiple, sometimes competing, priorities seamlessly. Additionally, given the sensitive nature of information the team frequently engages in, we look for someone with unwavering professionalism, absolute discretion, and exceptional judgement.

You will drive the following responsibilities:

In partnership with the Investment Leader and their team, provide support through administrative duties including:

• Partner with the Chief of Staff to arrange and schedule numerous meetings; maintain and update calendars; determine the importance of meeting requests and schedule accordingly; demonstrate flexibility.
• Proactively manage/coordinate daily logistics in office, travel arrangements, as well as internal and external engagements.
• Provide support in managing projects and deadlines to ensure the executive is well-prepared and organized across all priorities.
• Maintain records, organize files, and ensure easy access to important documents and information.
• Build and maintain clear communication channels within and outside the department, partnering well while pushing back when appropriate.
• Handle confidential and sensitive information with discretion and integrity

We are looking for candidates with the following minimum qualifications:

• Extensive experience managing high volume scheduling or calendars
• High empathy, affinity for working as a part of a team to support senior executives
• Effective written and oral communication skills with strong attention to detail
• Excellent organizational skills and an ability to juggle multiple responsibilities, tasks/priorities with minimal error
• Ability to independently anticipate problems and enjoys collaborative problem solving
• Ability to think proactively and show initiative
• Proficiency with Microsoft Outlook and Word
• Familiarity with Microsoft Excel and PowerPoint

Compensation:

The wage range for this role is $125,000 – $170,000 inclusive of base salary and discretionary bonus.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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