Executive Operations Assistant

Job Description

ABOUT JOB

We are seeking a highly proactive and detail-oriented Executive Operations Assistant . The ideal candidate is highly self-directed, calm under pressure, and comfortable navigating evolving priorities and executive dynamics in real time.

Executive Support

• Coordinate internal and external meetings, ensuring all logistics are handled in advance
• Maintain awareness of leadership priorities and adjust schedules in real time
• Support cross-functional coordination across editorial, commercial, and corporate teams

Operational Problem Solving

• Serve as first line of support for in-office needs, troubleshooting issues independently before escalating
• Quickly assess situations, gather relevant information, and take action in real time
• Exercise sound judgment in fast-paced or ambiguous situations impacting executives
• Make decisions and solve problems effectively in situations where direction may be limited or priorities shift quickly

Office Presence & Executive Support

• Maintain strong awareness of executive and office activity and proactively step in to support high-priority needs
• Build strong working relationships with executives and key stakeholders

Administrative & Financial Coordination

• Support purchase orders, invoice processing, and vendor coordination across teams
• Assist with travel logistics and expense reporting for executives
• Coordinate logistics for internal events and leadership meetings as needed

Qualifications

• 5+ years supporting senior executives and/or C-suite leaders in a fast-paced, high-visibility environment
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• High attention to detail and ability to manage multiple priorities

How You’ll Succeed in This Role

• Take initiative, exercise judgment independently, and step in proactively when support is needed
• Anticipate needs and think ahead
• Exercise strong judgment and act independently
• Remain adaptable in a fast-paced, dynamic environment

What Success Looks Like

• Meetings and guest interactions run seamlessly without gaps
• Issues are identified and resolved proactively before escalating
• You operate as a trusted extension of the leadership team

Pay Transparency Disclosure:
The estimated salary range for this position is $85,000 to $100,000.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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