Executive Personal Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives and ensure the smooth operation of their daily activities. This role is vital in managing complex schedules, coordinating projects, handling correspondence, and facilitating efficient office management. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, all while maintaining a positive and energetic approach to their work. This paid position offers an exciting opportunity to be an integral part of a fast-paced professional environment where your organizational talents will truly shine.

Experience:

5 years PLUS

Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe documents, reports, and correspondence with precision and attention to detail.
• Organize and facilitate events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.
• Handle phone etiquette professionally across multi-line phone systems, screen calls, take messages, and direct inquiries appropriately.
• Support bookkeeping activities using QuickBooks or similar software; manage invoices, expense reports, and basic office bookkeeping duties.
• Assist with project coordination by tracking deadlines, preparing materials, and following up on action items to ensure timely completion.
• Provide office management support including supply procurement, front desk duties, customer service interactions, and general clerical tasks such as filing and document organization.

Requirements

• Proven experience as an executive assistant or personal assistant in a professional office environment with strong administrative skills.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and familiarity with Microsoft Outlook Calendar.
• Strong typing skills along with transcription expertise; excellent proofreading abilities for all written communications.
• Experience with office management tools such as DocuSign for electronic signatures; familiarity with multi-line phone systems is preferred.
• Knowledge of bookkeeping software like QuickBooks; basic accounting or financial data entry experience is advantageous.
• Excellent communication skills with professional phone etiquette; ability to interact courteously with clients and team members alike.
• High level of computer literacy combined with the ability to learn new software quickly.
• Demonstrated ability to handle confidential information discreetly while maintaining a high degree of professionalism. This role is perfect for someone eager to bring energy and precision into a supportive role that makes a real impact on executive success!

Pay: $6,000.00 – $8,000.00 per month

Experience:

• EPA: 5 years (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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