Executive Personal Assistant

Job Description

ABOUT JOB

Pay: $22.00 – $25.00 per hour, based on experience

Job Summary

• We are a large Amazon seller seeking a highly organized, dependable, and detail-oriented Executive / Personal Assistant to support the President directly.
• This position requires excellent time management, strong follow-through, and the ability to manage appointments, communications, reminders, office paperwork, and general administrative tasks.
• The ideal candidate is proactive, professional, organized, and comfortable handling both business and personal support responsibilities in a fast-paced environment.

Key Responsibilities

• Manage the President’s calendar, including:
• Scheduling and rescheduling appointments
• Confirming meetings
• Coordinating meeting details
• Assist with personal errands and support tasks as needed.
• Coordinate phone communications, including:
• Placing and receiving calls
• Taking accurate messages
• Routing calls appropriately
• Following up on missed calls or voicemails
• Monitor and manage email communications, including:
• Drafting professional replies
• Tracking conversation threads
• Ensuring timely follow-through
• Create and provide consistent reminders for:
• Tasks
• Deadlines
• Appointments
• Follow-ups
• Track action items from calls and meetings, and ensure completion through regular follow-up and status updates.
• Organize and maintain digital and physical filing systems.
• Perform general office organization and clerical support as needed.
• Monitor office supply inventory, place orders, and restock supplies to prevent shortages.
• Support basic document preparation, including:
• Maintaining an orderly office space

Required Qualifications

• Experience working in an Amazon retail-based environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written communication skills, including clear and professional email writing.
• High attention to detail and consistent follow-through.
• Comfortable working with:
• Calendars
• Email inboxes
• Task-tracking systems
• Professional discretion and ability to handle sensitive or confidential information.
• Basic office and administrative skills, including:
• General clerical support

Preferred Qualifications

• Prior experience supporting an owner, executive, or office team.
• Experience with time-blocking, task management, or operations support.
• Familiarity with Google Workspace and Microsoft Office.
• Bachelor’s degree preferred.

What Success Looks Like in This Role

• The President’s schedule is accurate, confirmed, and proactively maintained.
• Email threads are kept current with timely replies and tracked follow-ups.
• Deadlines, appointments, and tasks are rarely missed due to consistent reminders and accountability.
• Office filing, paperwork, and supply needs are organized and handled before they become urgent.
• Communication is professional, timely, and well-organized.

Pay: $22.00 – $25.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration