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Executive/Personal Assistant

Executive, Personal assistant
Full Time
Application ends: August 12, 2026
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Job Overview

  • Date Posted
    May 13, 2026
  • Location
    Remote
  • Expiration date
    August 12, 2026

Job Description

ABOUT JOB

 

You will support the President in both business and personal matters. This role requires strong organization, accuracy, and ownership. The President travels often, so you must work independently and keep operations moving without direct oversight. You will manage complex schedules, travel, and day to day logistics for the President and family. Plans change often, so you must adapt fast and stay calm under pressure.

This role is 70 percent Executive Assistant and 30 percent Personal Assistant.

Executive Support
Manage a high volume, constantly changing calendar with precision
Organize, prioritize, and act on information from email, calls, meetings, and direction from leadership
Coordinate meetings, calls, and events across multiple time zones
Schedule conference calls and manage meeting logistics
Prepare itineraries, documents, presentations, and correspondence
Proofread all materials for spelling, grammar, formatting, and accuracy
Ensure clarity and consistency across all final deliverables
Track action items and ensure follow through
Maintain physical and digital filing systems with accuracy and organization
Answer and screen phone calls professionally
Maintain strong professional etiquette while acting as a liaison to employees and external partners
Handle confidential information with discretion
Maintain working knowledge of conference room technology and connections to support presenters and guests
Set up and manage Zoom calls for the President
Oversee American Express invoices for the President and Director of HR, including cost coding, expense tracking, and reporting
Coordinate document delivery, including courier services as needed
Arrive early or stay later on event days to ensure setup and execution run smoothly

Flexible schedule to meet business and personal needs (minimal required)

Extensive Travel Management
Plan and manage detailed travel for the President, spouse, and family
Coordinate domestic and international flights, hotels, and transportation
Arrange travel for extended family members when needed
Handle travel for all home office team members
Adjust travel in real time due to delays or changes
Resolve issues quickly, including refunds, credits, and rebookings
Research and secure services, reservations, and experiences
Personal Support
Assist the President and spouse with minimal personal. Coordinate with house manager
Handle returns, credits, and vendor follow up
Support family needs, including travel for children and extended family
Be available for occasional (minimal) weekend calls related to travel updates
Assist with scheduling, some appts with house manager

Office and HR Support
Work independently while the President is out of the office
Assist with light office management tasks as needed
Support the Director of HR with confidential projects during slower periods
Maintain strict confidentiality with all HR related information

Qualifications
5 plus years of Executive Assistant experience supporting senior leadership
Experience managing complex travel, including international itineraries
Notary license a plus. Must be willing to obtain.
Strong attention to detail and high level of accuracy
Highly organized with the ability to manage multiple priorities
Strong problem solving skills with a proactive approach
Ability to work independently with minimal direction
Comfortable working in a fast paced, changing environment
Professional, discreet, and dependable

 

What Success Looks Like

You anticipate needs before they arise
You operate effectively without supervision
You handle changes without disruption
You solve problems without needing direction
You keep everything organized, accurate, and on time

This role fits someone who takes ownership, values precision, and can manage both executive and personal responsibilities with consistency and discretion

The Good Stuff, Your Benefits
Medical, dental, and vision coverage.
Employer paid life insurance, short term disability, and long term disability.
Accident and hospital insurance.
401K.
Vacation and sick time.
Company paid holidays, about 23 paid days off in your first year.

 

 

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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