Executive Secretary

Job Description

ABOUT JOB

We’re seeking a detail-oriented Executive Secretary to support our Accounts Payable management. This role blends administrative coordination with light accounting support-ideal for someone who enjoys organization, clear communication, and keeping workflows moving smoothly. All tasks will be trained.

What You’ll Do

• Key responsibilities include:
• Entering and reviewing payable information accurately
• Monitoring vendor discounts and payment term accuracy
• Auditing manufacturer statements and researching discrepancies
• Comparing warehouse receipt documents to invoices to confirm product received
• Following up on outstanding credits using calendars and internal systems
• Assisting with onboarding new manufacturers and vendors

Communicate With Key Partners

• Work directly with contacts at major accounts to clarify remittance details or resolve simple discrepancies.
• Serve as a professional and positive liaison for both internal teams and customer partners.

What Makes You a Great Fit

• Strong organizational skills and attention to detail.
• Comfortable with numbers and basic Excel tools.
• Excellent communication and relationship-building abilities.
• A proactive, steady, problem-solving mindset.

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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