Job Overview
Date Posted
July 28, 2026
Expiration date
October 28, 2026
Job Description
JOB SUMMARY
We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide administrative and operational support to senior executives. The ideal candidate will be skilled at managing schedules, coordinating communications, handling confidential information, and helping executives maximize productivity in a fast-paced environment.
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate virtual meetings, prepare agendas, and track follow-up action items
Manage emails, correspondence, and communications on behalf of executives
Prepare reports, presentations, documents, and meeting materials
Conduct research and compile information for business decisions
Organize and maintain digital files, records, and documentation
Assist with project coordination and deadline tracking
Handle confidential and sensitive business information with discretion
Coordinate with internal teams, clients, vendors, and external partners
Monitor tasks, priorities, and deliverables to ensure timely completion
Support expense tracking, invoicing, and administrative processes as needed
Identify opportunities to improve workflows and increase executive efficiency
Proven experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or similar role
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple priorities and meet deadlines
High attention to detail and accuracy
Strong problem-solving and decision-making skills
Ability to work independently with minimal supervision
Professional discretion when handling confidential information
Comfortable using virtual collaboration tools and office software.
Experience supporting C-level executives, founders, or business owners
Familiarity with project management tools such as Asana, Trello, Monday.com, or similar platforms
Proficiency with Google Workspace, Microsoft Office Suite, Zoom, Slack, and CRM systems
Experience with travel coordination and calendar management
Ability to anticipate executive needs and proactively provide solutions.
Remote position
Reliable internet connection and professional workspace
Availability during agreed business hours
Strong ability to communicate and collaborate virtually.
The ideal Executive Virtual Assistant is dependable, resourceful, highly organized, and capable of acting as a trusted partner to executives by managing daily administrative responsibilities and helping drive business priorities forward.
Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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