Job Overview
Date Posted
July 31, 2026
Expiration date
October 31, 2026
Job Description
JOB DETAILS
This role requires a highly organized, tech-savvy professional who can manage complex systems, multitask efficiently, and deliver exceptional customer service—especially when working with high volumes of clients.
Key Responsibilities:
Manage high-volume front desk communications, including phone, email, and in-person inquiries, ensuring timely and accurate responses
Process program registrations, payments, and documentation using client management and POS systems, ensuring accurate and up-to-date digital and physical recordkeeping in compliance with organizational procedures
Maintain and manage multiple program-specific client tracking spreadsheets (Excel), ensuring data accuracy and accessibility
Oversee facility and event space scheduling, maintaining real-time updates to prevent conflicts, double bookings, or program overlaps
Coordinate and communicate effectively with program supervisors, department heads, and staff to support seamless operations and information flow
Perform and streamline administrative functions including data entry, document management, internal communications, and maintaining up-to-date public/staff information (bulletin boards, directories, notices)
Serve as the on-site point person during assigned evening and weekend shifts, supporting building operations, client safety, and coordination with security
Manage and de-escalate challenging customer interactions with professionalism, patience, and composure
Qualifications & Core Competencies:
Strong technical proficiency with the ability to quickly learn and manage complex systems, including POS and client management software
Working knowledge of Microsoft Excel and comfort managing multiple data sets simultaneously
Proven ability to multitask, prioritize, and remain organized in a high-volume, fast-paced environment
Exceptional customer service skills with a calm, solutions-oriented approach—even under pressure
Excellent communication skills, both verbal and written
High attention to detail and accuracy in handling transactions, scheduling, and records
Demonstrated problem-solving ability and sound judgment
Cultural competency and experience working with diverse populations
Ability to remain composed and professional when interacting with demanding or difficult clients
Compensation and Benefits
Salary: 35-45K Commensurate with experience
Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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