Front Desk Receptionist and Administrative Assistant

Job Description

JOB DETAILS

We are seeking an energetic and detail-oriented Front Desk Receptionist and Administrative Assistant . This vital role combines front desk responsibilities with administrative support to ensure smooth daily operation.

The ideal candidate will be a proactive communicator, highly organized, and comfortable managing multiple tasks. This part-time paid position offers an exciting opportunity to contribute to a compassionate, strength-based practice where your organizational skills, professionalism, and positive attitude will make a meaningful difference. Expansion to full-time may be offered depending on range of skills.

Duties

· Manage incoming phone calls, emails, and general inquiries promptly and courteously, using strong communication and customer service skills.

· Schedule and update appointments, meetings, and room bookings while helping maintain organized daily office flow.

· Maintain a tidy and organized reception area, ensuring materials, supplies, and shared spaces are presentable and functional.

· Receive, sort, and distribute daily mail, packages, and deliveries accurately and efficiently.

· Provide basic information about PALS services and office procedures to visitors and callers in a clear and supportive manner.

· Monitor and appropriately engage with children in the waiting area to help maintain a safe, calm, and welcoming environment.

· Support office operations through filing, photocopying, data entry, document organization, and other clerical and administrative tasks as needed.

· Help maintain office security and smooth administrative operations by monitoring access and assisting staff with day-to-day support functions.

Qualifications

· High school diploma or equivalent required; additional education or certification in office administration is a plus.

· Proven experience as a receptionist, front desk coordinator, or in a similar administrative or clerical role.

· Excellent verbal and written communication skills, with a professional, friendly, and approachable demeanor.

· Strong organizational and multitasking abilities, with the ability to prioritize responsibilities effectively in a busy office environment.

· Proficiency in office software, including Microsoft Office and Google Workspace, especially email, calendar scheduling, and document management tools.

· Strong attention to detail and accuracy in filing, data entry, and general administrative support.

· Ability to remain calm, professional, and responsive when handling stressful situations or unexpected office needs.

Pay: $22.00 – $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• Bachelor’s (Preferred)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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