Front Office Assistant

Job Description

ABOUT JOB

We are seeking a dynamic, organized, and customer-focused Front Office Assistant .

Key ResponsibilitiesFront Desk & Reception Management

• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Maintain visitor logs and office records.

Administrative Support

• Schedule meetings, appointments, and conference room bookings.
• Coordinate calendars for management and project teams.
• Prepare, format, and maintain documents, reports, and correspondence.
• Assist with filing, scanning, data entry, and record management.

Office Operations

• Monitor office supplies and place orders as required.
• Coordinate with vendors and service providers for office maintenance.
• Ensure the reception and common areas remain organized and professional at all times.
• Support onboarding activities for new employees.

HR & Accounting Support

• Assist with maintaining employee records and documentation.
• Support interview scheduling and candidate coordination.
• Assist with timesheet collection and administrative tracking.
• Coordinate employee travel and accommodation arrangements when required.

Client & Project Coordination

• Assist project managers and engineering teams with administrative tasks.
• Track project-related documentation and correspondence.
• Support proposal submissions and document distribution.
• Maintain confidentiality of company and client information.

QualificationsRequired

• High School Diploma, Associate Degree, or Bachelor’s Degree in Business Administration or a related field.
• 1–3 years of experience in front office, receptionist, administrative, or office support roles.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional appearance and customer-service mindset.

Preferred

• Experience in engineering, construction, architecture, consulting, or professional services firms.
• Experience with scheduling software and office management systems.
• Familiarity with document management and administrative procedures.

Key Competencies

• Professionalism and Integrity
• Customer Service Orientation
• Attention to Detail
• Time Management
• Communication Skills
• Problem Solving
• Team Collaboration
• Confidentiality and Discretion

Compensation & Benefits

• Competitive Salary
• Health Insurance Benefits
• Paid Time Off and Company Holidays
• Professional Development Opportunities
• Career Growth within a Growing Engineering Organization

Why Join us

• Collaborative and professional work environment.
• Exposure to diverse engineering and construction projects.
• Long-term career growth and learning opportunities.

Pay: $45.00 – $60.00 per hour

Benefits:

• Health insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration