HR Administrative Assistant

Job Description

ABOUT  JOB

We are seeking an exceptional HR Assistant / Leadership Assistant who is highly organized, proactive, professional, and capable of supporting both the Human Resources Department and Executive Leadership.

This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and can manage multiple priorities while maintaining the highest level of confidentiality and professionalism.

Essential ResponsibilitiesHuman Resources

• Coordinate recruitment efforts, interview scheduling, and applicant communications.
• Assist with employee onboarding, orientation, and new hire paperwork.
• Maintain confidential employee personnel files and HR records.
• Prepare employment documents, disciplinary notices, performance documentation, and HR correspondence.
• Assist with payroll-related documentation and personnel changes.
• Ensure compliance with company policies and applicable employment regulations.

Leadership Support

• Provide direct administrative support to executive leadership.
• Manage executive calendars, appointments, and meeting schedules.
• Prepare professional correspondence, reports, presentations, and meeting minutes.
• Coordinate executive meetings, trainings, and special projects.
• Assist in implementing organizational initiatives and leadership directives.
• Monitor project deadlines and follow up with department leaders regarding outstanding assignments.
• Maintain strict confidentiality regarding executive, employee, and organizational matters.
• Help coordinate company events, trainings, and leadership meetings.
• Perform additional administrative duties as assigned by Executive Leadership.

Qualifications

• Associate’s degree preferred (Bachelor’s degree is a plus).
• Previous experience in Human Resources, Executive Administration, or Office Management preferred.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Exceptional attention to detail.
• Ability to work independently while managing multiple priorities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office and Google Workspace.
• Strong customer service and interpersonal skills.

Schedule

• Monday–Friday
• 8:00 AM – 5:00 PM

Compensation & Benefits

• $22-$23.00 per hour
• Paid training
• Professional development opportunities
• Supportive and collaborative leadership team
• Opportunities for career advancement

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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