HR Assistant

Job Description

ABOUT JOB

We are looking for a candidate who is:

• A proactive and resourceful talent sourcer with strong high-volume recruiting instincts
• Organized, process-driven, and detail-oriented with a strong sense of follow-through
• Trusted with sensitive information and able to maintain strict confidentiality
• A supportive team player who is comfortable assisting across multiple HR workflows
• Passionate about connecting people with meaningful work and supporting a positive employee experience

The ideal candidate brings 2-3 years of recruiting experience in a high-volume environment and some exposure to HR administrative functions such as onboarding, HRIS data entry, and payroll support.

Responsibilities

Full-Cycle Recruiting (55%)

• Manage end-to-end recruiting for open positions
• Source candidates through job boards, social media, referrals, community partnerships, and direct outreach
• Screen, interview, and assess candidates for role fit and cultural alignment
• Coordinate interview scheduling, candidate communication, and hiring team logistics
• Own time-to-fill, source effectiveness, and offer acceptance metrics

Onboarding and Offboarding Coordination (15%)

• Coordinate orientation scheduling and ensure consistent day-one experience across roles and sites
• Support offboarding administrative tasks including exit paperwork, final pay coordination, and HRIS updates
• Maintain accurate employee files and records in Paycom and other HR systems

Payroll and HRIS Support (10%)

• Provide administrative payroll support including timecard review, PTO entry, and data entry into Paycom
• Support the HR Generalist with routine payroll tasks.
• Update employee records in the HRIS for address changes, role changes, promotions, and terminations
• Respond to routine employee inquiries on pay stubs, PTO balances, and HR system access

HR Administrative Support (10%)

• Support the HR Generalist with administrative aspects of employee relations matters, such as note-taking, documentation, and file organization
• Assist with leave of absence paperwork intake and tracking, under the direction of the HR Generalist
• Support benefits open enrollment logistics and employee-facing communications
• Coordinate required compliance training and postings
• Maintain confidentiality across all sensitive HR information at all times

Candidate and Employee Experience, Reporting (10%)

• Ensure a positive, professional candidate experience throughout the hiring process
• Track and report on key metrics including vacancy rate, time-to-fill, source effectiveness, employee retention, turnover and offer acceptance rates
• Take on additional responsibilities as needed to support hiring goals and team objectives

Required Qualifications

• 2-3 years of recruiting experience, preferably in food service, hospitality, or another high-volume multi-site environment
• Some exposure to HR administrative functions such as onboarding, HRIS data entry, or payroll support
• Experience with applicant tracking systems and sourcing tools
• Strong interpersonal and communication skills
• Proven ability to maintain confidentiality with sensitive employee information
• Ability to manage multiple open requisitions and administrative priorities in parallel
• A commitment to personal accountability and continuous learning
• Proficiency with Google Workspace or Microsoft Office Suite

Preferred Qualifications

• Experience recruiting for culinary, operations, or hourly roles

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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