HR Assistant

Job Description

ABOUT JOB

The HR Assistant provides administrative and operational support to the Human Resources department by maintaining accurate employee records, assisting with pre-employment processes, supporting payroll-related reviews, and helping ensure a smooth onboarding experience for new employees.

Objectives:

• Perform accurate data entry in HR systems, including employee information, personnel changes, onboarding documents, and other confidential HR records.
• Initiate, monitor, and track background checks for prospective employees, following established procedures and maintaining confidentiality throughout the process.
• Conducting annual background checks on all active employees and tracking completion.
• Review employee timesheets for completeness, accuracy, missing punches, and required approvals and notifying employees or supervisors of any needed adjustments.
• Create, update, and issue new employee identification badges for new hires and any employees that have changes in credentials or position.
• Assist with new hire paperwork, employee file maintenance, and routine HR documentation.
• Respond to basic employee questions or direct employees to the appropriate HR team member for additional support.
• Maintain organized digital and physical HR files in accordance with company procedures and recordkeeping requirements.
• Support HR staff with scheduling, reporting, audits, and other administrative tasks as assigned.

Requirements:

• High school diploma or equivalent required; associate degree or coursework in Human Resources, Business Administration, or a related field preferred.
• Prior administrative, clerical, payroll, or human resources experience preferred.
• Experience handling confidential employee information with professionalism and discretion.
• Proficiency with Microsoft Office applications and the ability to learn HR information systems, timekeeping systems, and badge-related systems.
• Ability to pass any required background check or employment screening requirements.
• Strong attention to detail and accuracy in data entry, recordkeeping, and timesheet review.
• Excellent organizational and time management skills with the ability to manage multiple tasks and deadlines.
• Professional written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Customer-service mindset when assisting employees, supervisors, applicants, and HR team members.
• Problem-solving skills and the ability to identify missing information, errors, or required follow-up.
• Dependability, initiative, and willingness to assist with changing department priorities.
• Ability to follow established procedures, maintain compliance, and escalate questions when appropriate.

Pay: $18.73- $19.66 per hour

Our company offers a competitive benefits package and healthcare plan.

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k with 100% employer match
• Paid Time Off
• Training opportunities
• Paid clinical licensure application and renewal fees

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration