HR Executive Assistant

Job Description

ABOUT JOB

Our client  is seeking a highly organized and detail-orientedHR Executive Assistant to provide comprehensive administrative support to the HR leadership team. This role requires a proactive individual with strong communication skills, discretion, and the ability to manage multiplecompeting priorities in a fast-paced environment.

This position follows a hybrid work schedule, requiring regular on-site presence three days per week (Tuesday–Thursday) to support collaboration and partnership with key stakeholders.

Key Responsibilities:

•  Responsibilities include complex calendar management, meeting and event coordination, travel planning, expense management, and facilitating effective communication and workflow across a global organization.
• Assist in preparing HR reports, presentations, and organizational charts.
• Coordinate HR meetings, trainings, and special events (e.g., onboarding sessions, company-wide initiatives).
• Support coordination and communication of employee engagement for HR, including town-hall/all-hands events.
• Support the recruitment process by scheduling interviews, coordinating candidate communication, and managing applicant tracking systems.
• Act as a liaison between HR and other departments, ensuring smooth communication and follow-up on action items.
• Monitor HR deadlines (e.g., performance reviews, compliance trainings) and assist in tracking progress.
• Screen phone calls, emails, and visitors, prioritize important communications, and direct inquiries appropriately.
• Track HR department budget, process invoices, and liaise with external vendors (e.g., benefits providers, staffing agencies, training partners).
• Maintain office supplies, manage records, and ensure a smooth-running office environment.
• Contribute to special projects as assigned.

Qualifications:

• 5+ years of experience in an administrative or executive assistant role reporting to senior management, preferably within an HR or corporate environment.
• Strong knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills.
• Discretion and ability to handle sensitive information with integrity.
• Strong interpersonal and communication skills (both written and verbal), including effective communication with internal and external stakeholders.
• Ability to work independently, take initiative and handle multiple tasks with efficiency.
• Bachelor’s degree preferred.

Preferred Qualifications:

• Experience with HRIS systems (e.g., Workday) andTravel and Expense systems
• Project coordination experience.
• Familiarity with HR best practices.
• Familiarity with corporate, internal, or global communications functions

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration