HR & Office Coordinator

Job Description

ABOUT JOB

This role is ideal for someone who enjoys balancing people-focused HR work with operational responsibilities that help an organization run effectively.

The ideal candidate is detail-oriented, proactive, technically comfortable, and enjoys solving problems while supporting colleagues across the organization.

Responsibilities

Human Resources

• Coordinate recruitment activities including posting positions, screening candidates, conducting reference checks, and preparing offer letters

• Coordinate staff onboarding and offboarding processes

• Maintain employee personnel files and HR documentation

• Administer employee benefits and assist with benefits inquiries

• Ensure compliance with federal, state, and local employment regulations, including required staff notices and paid leave requirements

• Enter payroll data and review employee timesheets for accuracy

• Prepare payroll documentation and notes

• Coordinate wellness reimbursement program administration

• Assist with HR training programs and staff engagement initiatives

• Support annual HR initiatives such as benefits renewals and HR system updates

Office Operations

• Manage office facilities including maintenance, repairs, and coordination with building management

• Manage office vendors, service contracts, and related invoicing

• Oversee daily office services including mail, shipping, office organization, meeting logistics, and visitor coordination

• Manage office supply inventory and purchasing

• Oversee staff business cards, key fobs, and office access needs

• Manage the office services budget

• Assist with internal meetings, events, and staff gatherings

• Respond to staff requests related to office operations

• Other duties as assigned

Qualifications

Required Experience

• 3+ years of experience in HR administration & office management, or a related operational role

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Experience supporting recruiting, HR compliance, or payroll processes

• Ability to manage multiple priorities with attention to detail

• Strong customer-service mindset

Preferred Technical Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Forms)

• Payroll systems

• Box

• Project tracking systems (ex. SmartSheet)

• Applicant Tracking Systems (BreezyHR or similar)

Salary & Benefits

Salary Range: $65,000 – $75,000 annually, commensurate with experience.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration