Human Resources Assistant / Scheduler

Job Description

ABOUT JOB

The HR Assistant/Scheduler coordinates the scheduling of interviews as part of the hiring process by managing calendars, scheduling in-person and/or virtual interviews between candidates and hiring teams, sending confirmations and coordinating travel/expenses when applicable. They maintain Workday records, handle rescheduling, and ensure a positive candidate experience.

Job Description:

Duties/Responsibilities

• Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates.
• Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics.
• Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
• Utilize Workday ATS and internal tools to manage and track interview schedules and communications.
• Maintain data accuracy within Workday when scheduling interviews.
• Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
• Provide timely updates and confirmations to all stakeholders.
• Ensure a consistently positive candidate experience.
• Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications.

Skills/Abilities

• Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment
• Excellent customer service skills
• Ability to communicate professionally with all levels of employees
• Ability to handle confidential information
• Self-motivated, well-organized and detail-oriented
• Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.)
• Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
• Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
• Proficiency in MS Office and calendar tools (e.g., Outlook) and ATS software (Workday preferred).
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality

Education

• High School diploma or equivalent

Experience

• 1-2 Years experience in an administrative, human resources, operations or customer service role.
• Clerical background in a Human Resources-type position a plus

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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