Office Administrative Assistant

Job Description

JOB SUMMARY

We are seeking a highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functions and providing exceptional support to our staff. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with administrative and organizational skills to help improve our workplace.

Responsibilities

• Manage incoming phone calls and directing them appropriately with professional phone etiquette.
• Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Assist with incoming orders , scheduling deliveries, and correspondance with suppliers .
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing.
• Provide exceptional customer support by addressing inquiries, resolving issues promptly, and maintaining positive interactions.
• Conduct proofreading of documents for accuracy and clarity before distribution.
• Handle clerical duties such as copying, scanning, faxing, and preparing reports as needed.
• Support office management tasks to enhance overall efficiency and organization within the workplace.
• Maintenance of a sample library of swatches and brochures for staff to use.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Excellent written and verbal communication skills; bilingual abilities are a plus.
• Experience with multi-line phone systems and phone etiquette that reflects professionalism.
• Familiarity with QuickBooks or other bookkeeping software for basic accounting functions.
• Proven office experience with strong clerical skills including filing, data entry, proofreading, and document management.
• Ability to manage calendars efficiently while demonstrating excellent time management skills.
• Customer service expertise with a friendly demeanor and problem-solving mindset.
• Computer literacy across various platforms with quick adaptability to new software tools.

Pay: $25.22 – $30.37 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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