Office Administrator

Job Description

ABOUT JOB

We are hiring a part-time Administrative Coordinator to support our growing team. This is a key role responsible for keeping operations organized, communication clear, and client support systems running smoothly.

This is not a passive admin role. You will be an integral part of how our company functions day to day.

Responsibilities

Client & Case Support

Coordinate scheduling for client sessions, family calls, and team meeting

Track client timelines and ensure follow-through on key action items

Prepare and organize client documentation (intake forms, reports, updates)

Maintain accurate and confidential client records

Operations & Systems

Manage calendars, workflows, and internal systems

Track contracts, invoices, and payments

Assist with onboarding new clients and families

Maintain organization across shared files and systems

Communication

Communicate professionally with clients, families, and referral partners

Draft and send emails, updates, and follow-ups

Support coordination between internal team members and outside providers

Business Support

Assist with CRM management and referral tracking

Help prepare materials for meetings and presentations

Identify ways to improve efficiency and organization

Qualifications

Strong organizational and time management skills

High attention to detail and follow-through

Excellent written and verbal communication

Ability to manage multiple tasks and priorities

Comfortable working in a fast-paced environment

Preferred Experience

Administrative or operations experience (healthcare, behavioral health, or legal preferred)

Experience with CRM systems, scheduling tools, and document management

Experience working with sensitive or confidential information

What Success Looks Like

Team schedules and workflows run smoothly

Clients and families feel supported and informed

Internal systems stay organized and up to date

Leadership can stay focused on high-level work

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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