Office Administrator

Job Description

ABOUT JOB

We are seeking a dynamic and detail-oriented Office Administrator.

The ideal candidate will understand and demonstrate excellence in both internal and external communication with staff and visitors, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. The role reports to the Office Manager and supports the Office Leader on various initiatives within the workplace.

This position is a full-time role (40hrs/week) Monday through Friday 8 AM to 5 PM.

Your Key Responsibilities

The individual will perform three key areas of responsibility:

Receptionist

• Ensure organization and cleanliness of the reception area, communal space, conference rooms and supply areas.
• Communicate corporate and cultural initiatives to staff and clients in a timely manner.
• Responsible for incoming and outgoing daily mail, FedEx, certified mailings, and deliveries.
• Refer and direct calls, emails and visitors as required.

Administrative

• Assist in scheduling meetings, catering, and events for staff when requested.
• Provide support for new hire orientation and related activities.
• Responsible for maintaining inventory and managing our loaner equipment program.
• Work with the Office Manager to record office metrics and identify purchase trends.
• Assist with addressing office equipment issues including assisting IT with support of conference room AV equipment.
• Provide general administrative support to Stantec staff as needed.
• Support other special projects and activities as assigned.

Your Capabilities and Credentials

• Must have positive, can-do attitude, and be customer service oriented.
• Strong multitasking skills with the ability to prioritize and organize multiple concurrent assignments.
• Highly organized, detail-oriented, resourceful, and dependable.
• Excellent written and verbal communication skills.
• Must be proactive and willing to take initiative.
• Able to operate both collaboratively and independently in a fast-paced, multi-disciplinary environment.
• Able to work with diverse teams and people, including Management.
• Excellent computer skills – MS Office (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Additional computer skills would be a plus – Adobe, Canva, BrightAuthor, InDesign, etc.
• Comfortable learning and using new technology.
• Some lifting of file boxes and packages up to 25 pounds may be necessary.

Education and Experience

Minimum 4 years of experience in an office environment or other setting with administrative duties.

College Diploma or equivalent combination of education and related experience (i.e., High School Diploma plus 2 years of experience).

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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