Office Administrator

Job Description

ABOUT JOB

We are looking for a highly organized, dependable, and experienced Office Administrator to help keep the office running smoothly on a daily basis. This role includes administrative support, paperwork, computer-based work, invoice handling, light bookkeeping, office coordination, memo tracking, shipments, packing, merchandise organization, and local errands, including the pick-up and drop-off of goods.

The ideal candidate is detail-oriented, trustworthy, and comfortable handling sensitive information and valuable merchandise with care and discretion.

Key Responsibilities

• Manage daily office operations and general administrative tasks
• Handle paperwork, filing, scanning, and document organization
• Perform computer-based administrative work, including data entry, email correspondence, document preparation, and record maintenance
• Work with inventory software
• Use Excel as needed for reports and internal tracking
• Organize files, records, invoices, memos, and internal office documents
• Assist with invoicing, payment tracking, and light bookkeeping
• Stay on top of memo in and memo out, including tracking, follow-up, and maintaining accurate internal records
• Prepare boxes, apply labels and stickers, and assist with packing and shipping tasks
• Organize and prepare merchandise before trade shows and other company events
• Coordinate shipments, packages, deliveries, and returns
• Handle local pick-ups, drop-offs, and occasional office errands as needed
• Assist with the secure handling and transport of valuable merchandise and important company materials
• Help with scheduling, meetings, and calendar coordination
• Communicate with vendors, service providers, and building management
• Maintain office supplies and support the smooth day-to-day functioning of the office
• Assist management with follow-up tasks and general business support
• Handle sensitive information with discretion and professionalism

Qualifications

• Prior experience in office administration, executive assistance, bookkeeping support, or a similar role
• Strong organizational skills and attention to detail
• Good written and verbal communication skills
• Strong computer skills, including Microsoft Office, Google Workspace, email, and general office systems
• Ability to multitask and stay organized in a fast-paced office environment
• High level of reliability, trustworthiness, professionalism, and discretion
• Comfortable handling sensitive information and valuable items responsibly
• Punctual, consistent, and proactive
• Prior experience with administrative office work, shipping, inventory handling, or related operational support
• Experience with memo tracking, packing, labeling, merchandise organization, or trade show preparation is strongly preferred
• Experience in jewelry, luxury goods, wholesale, or a related industry is a major plus

Compensation

Salary based on experience

Pay: From $70,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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