Office Administrator

Job Description

JOB SUMMARY

We are seeking a dynamic and highly organized Front Office Administrator to join our team! This vital role is the first point of contact for customers and staff, ensuring smooth daily operations within a professional and welcoming environment. The ideal candidate will possess excellent communication skills, exceptional organizational abilities, and a proactive attitude to manage administrative tasks efficiently. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant workplace culture.

Duties

• Answer phone calls professionally and communicate effectively by providing accurate information regarding company services and products.
• Schedule service calls, create estimates and work orders, and assist with planning service routes for pool maintenance techs.
• Create and send out invoices and call customers for payment; order and maintain inventory of supplies; and be able to use a cash register.
• Be able to complete administrative tasks such as filing, photocopying, and data entry.
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain a clean and organized reception area.
• Be able to complete bookkeeping activities using QuickBooks software to assist with invoicing, receiving payments, and expense tracking.
• Maintain organized records through meticulous proofreading, filing systems, and document management.
• Coordinate with team members for calendar updates, meeting arrangements, and personal assistant duties as needed.
• Excellent customer service skills with the ability to handle difficult situations professionally.

Qualifications

• Proven experience in office administration, clerical work, and customer support roles with strong organizational skills.
• Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated computer literacy with the ability to learn new software quickly and efficiently.
• Excellent typing skills combined with strong attention to detail for proofreading and data entry tasks.
• Experience managing phone systems and demonstrating professional phone etiquette.
• Strong time management skills with the ability to prioritize tasks effectively in a fast-paced environment.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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