Office Administrator

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Office Administrator to join our team! This energetic role is essential in ensuring the smooth operation of daily office functions, providing exceptional customer service, and maintaining an efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As the backbone of our office, you will handle a variety of administrative tasks, support team members, and create a welcoming atmosphere for clients and visitors alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Oversee calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace and Microsoft Office
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all administrative records
• Handle bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping and invoicing
• Provide exceptional customer support by addressing inquiries promptly via phone or email, ensuring positive client interactions
• Coordinate office supplies inventory, place orders as needed, and maintain a tidy, organized workspace
• Assist with clerical duties such as typing correspondence, managing mail distribution, and supporting personal assistant tasks for team members

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software
• Familiarity with QuickBooks for bookkeeping and basic financial tasks
• Excellent phone etiquette skills with experience managing multi-line phone systems
• Previous experience as a dental or medical receptionist is a plus; familiarity with calendar management and patient record handling is beneficial
• Strong typing skills along with attention to detail for proofreading and document accuracy
• Demonstrated ability to prioritize tasks efficiently using time management strategies in a fast-paced environment

Pay: $23.22 – $27.96 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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