Office Managers are responsible for supporting the day-to-day operations of the firm and this role touches upon the accounting, HR, IT, marketing, and communications operations of the firm.

Primary Role

Maintain office equipment
Manage and order office supplies
Manage the office calendars
Coordinate and schedule officewide meetings via Microsoft Teams, ZOOM etc.
Ensure office is kept organized and clean
Manage mail and deliveries to/from the office
Arrange conference rooms and meals for office and client meetings and events.
Communicate important information to office and/or firm
Communicate and facilitate submissions of timesheet and expenses
Coordinate scheduling of employee performance reviews.
Generally, support all personnel in administrative tasks including but not limited to logging information; prepare, type, edit, format, create documents; taking meeting minutes; assist with making copies; scanning; filing; shipping documents and packages; and coordinating with consultants and clients for events and meetings.
Reports to and supports Human Resources Manager

Supporting Role

Support firm wide marketing and communications efforts
Coordinate benefits enrollment with HR department.
Provide project team administrative support for construction administration phase tasks.
Works with Accounting department to assist with office specific reconciliations
Performs basic accounting tasks
Higher-level travel research and itinerary suggestions
Managing principal’s calendar
Other duties as assigned

Excellent written and verbal communication skills
Proficiency with Microsoft Office 365 suite of software (Word, Excel, Teams, etc) and ability to use Adobe Creative Cloud tools (Acrobat, InDesign, etc)
A minimum of 2 years’ experience required

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Office Administrator – Entry Level

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Office Administrator – Entry Level

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