Office Administrator/Front Desk

Job Description

ABOUT JOB

The Office Administrator provides a professional first impression for all incoming clients. The primary responsibilities of the Office Administrator are to help the organization flow smoothly and provide administrative assistance to the portfolio managers. The Office Administrator answers the telephones, greets clients and vendors, orders supplies, sorts and distributes mail, files correspondence, among various other tasks.

Qualifications

• High school diploma required
• Ability to lift: a case of water, a case of copy paper
• Must have knowledge of Microsoft Office applications, including Word, Excel, Adobe
• Possess excellent written and organizational skills
• Present a professional attitude

Responsibilities

• Answer telephone calls and direct them accordingly
• Greet in house clients and vendors
• File correspondence and perform other routine clerical tasks as needed
• Log incoming checks into Excel spreadsheet
• Occasionally type miscellaneous correspondence
• Operate a variety of standard office machines, including a personal computer and a variety of software, multi-line phone, fax, calculator, electrical mailing equipment, binding machine and photocopy/scan machine
• Interact and coordinate scheduling with all outside vendors
• Assist Compliance Officer by organizing monthly statements
• Interface with building management via online portal to keep suite in working order
• Perform duties in an efficient, professional, and courteous manner
• Maintain consistent attendance, punctuality, and a professional appearance
• Carry out various duties daily to keep office running smoothly
• Complete compliance financial training classes online throughout the year

We offer a competitive salary package including healthcare, 401k, and PTO

Job Type: Full-time

Pay: $49,000.00 – $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Tuition reimbursement

Education:

• High school or equivalent (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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