Office Administrator/Project Assistant

Job Description

ABOUT JOB

We are looking to hire an Office Administrator/Project Assistan. This dynamic role supports office and project tasks, collaborating regularly with field staff, project managers, and corporate teams. If you enjoy working in a dynamic, welcoming setting, consider applying today. Become part of a team that values clients and community, where your contributions create meaningful impact.

Core Responsibilities

• Support day-to-day office operations, including coordination, communication, and general administrative tasks
• Assist project managers and field staff with documentation, reporting, and project setup
• Manage project-related records, including formatting, uploading, and tracking documents
• Handle invoicing support and basic financial administration (AP/AR tracking and coordination)
• Maintain organized systems for files, records, and correspondence
• Help ensure work is completed accurately, safely, and in alignment with company standards

You’ll thrive here if you have

• High school diploma (or equivalent); additional education is a plus
• Strong organization and time management skills with the ability to manage multiple priorities
• Clear written and verbal communication skills
• Experience with Microsoft Office (Word, Excel, Outlook)
• Detail-oriented mindset with a focus on accuracy and follow-through
• Team-oriented attitude and willingness to learn and grow
• Bonus: Experience in construction, environmental services, or project-based work

What you can expect from us

The A-Team Experience is our employee program focused on helping our people thrive professionally, personally and as part of a community. We trust our people to do great work and live fulfilling lives, and we provide resources that care for our people, both at work and in life:

• Health & Wellness: We offer medical, dental and vision coverage with multiple plan options, including no-cost employee-only medical coverage.
• Time Off & Family Support: We offer vacation time, paid holidays, sick & safety leave (SSL) and paid parental leave
• Retirement: We help employees plan for the future with a 401(k) and company match.
• Insurance: To provide protection and peace of mind, we offer Life, AD&D (Accidental Death & Dismemberment) and Disability insurance
• Learning & Development: We provide clear career paths, learning resources and development programs allowing you to see how you can grow and advance within the company. We offer internal certifications on specific skills and support external credentials through tuition reimbursement.
• Flexibility: May vary by project demands and regional workloads, but we are committed to providing reasonable accommodation to help employees manage their personal and professional responsibilities.