Office Administrator/Receptionist

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, providing exceptional administrative support and fostering a welcoming atmosphere for staff, clients, and visitors alike. The ideal candidate is proactive, detail-oriented, and possesses a passion for maintaining an organized workspace that promotes productivity and professionalism. If you thrive in a fast-paced health care environment and enjoy multitasking, this opportunity is perfect for you!

Duties

• Manage front desk operations, greeting visitors and directing them appropriately to ensure a positive first impression.
• Operate multi-line phone systems with professionalism, answering inquiries promptly and routing calls efficiently.
• Maintain accurate data entry using tools like QuickBooks, Microsoft Office, and Google Workspace to support bookkeeping, invoicing, and record-keeping.
• Handle clerical tasks such as filing, proofreading documents, scheduling appointments, calendar management, and organizing office supplies.
• Provide excellent customer service by assisting clients and team members with inquiries, support requests, and general information.
• Support office management activities including organizing meetings, managing correspondence, and overseeing office equipment maintenance.
• Utilize strong organizational skills to prioritize tasks effectively while demonstrating excellent phone etiquette and time management.
• Conduct periodic follow-up calls to patients and/or caregivers to assess satisfaction, address concerns, and provide assistance.
• Assist with processing and tracking invoices related to therapy services.

Qualifications

• Proven experience in office administration or clerical roles with a strong background in office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and basic computer literacy.
• Excellent organizational skills with keen attention to detail; ability to multitask efficiently in a busy environment.
• Strong communication skills including professional phone etiquette and customer support experience.
• Previous administrative or office experience required (healthcare or home health experience preferred)
• Knowledge of multi-line phone systems, data entry procedures, filing systems, and calendar management tools. Join us as an Office Administrator to play a pivotal role in creating an efficient workplace where teamwork thrives! We value energetic individuals who bring positivity and dedication to every task while supporting our commitment to excellence in office operations.

Pay: From $22.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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