Office Assistant

Job Description

JOB DESCRIPTION

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with precision, and support the overall efficiency of our office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth day-to-day activities. This paid position offers an excellent opportunity for someone with strong clerical skills and a passion for providing exceptional customer service to thrive in a fast-paced office setting.

Responsibilities

• Answer multi-line phone systems promptly, directing calls efficiently using proper phone etiquette
• Manage calendar appointments, schedule meetings, and coordinate office events with excellent organizational skills
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office software
• Handle correspondence, proofread documents for accuracy, and assist with basic bookkeeping using QuickBooks or similar tools
• Provide customer support by addressing inquiries promptly and professionally in person or via phone/email

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to multitask efficiently in a busy environment
• Excellent written and verbal communication skills; bilingual abilities are a plus
• Experience with office management tasks including calendar management, filing systems, and data entry
• Knowledge of clerical procedures such as proofreading, document formatting, and record keeping
• Familiarity with multi-line phone systems and phone etiquette to ensure clear communication
• Ability to handle sensitive information discreetly while maintaining professionalism at all times
• Personal assistant or receptionist experience that demonstrates strong customer service skills is highly valued
• Computer literacy including typing speed and familiarity with bookkeeping software like QuickBooks

Pay: $19.50 – $25.50 per hour

Benefits:

• 401(k)
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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