Office Assistant,

Job Description

ABOUT JOB

We are looking for an organized, proactive, and adaptable Office Assistant, Operations Coordinator to join our corporate office team and help support the day-to-day operations of our growing company.

This position is ideal for someone who enjoys variety, has a strong ‘can-do’ attitude, and likes helping solve problems across multiple departments.

Our leadership team operates very collaboratively, and this role will work closely with executives and department heads on a wide variety of administrative, operational, financial, and coordination-related tasks.

The ideal candidate is highly organized, dependable, detail-oriented, resourceful, and comfortable taking initiative wherever needed.

Key Responsibilities

Administrative & Office Support

• Manage incoming and outgoing mail
• Scan, print, organize, and file company documents
• Maintain office organization and inventory
• Assist with scheduling and calendar coordination
• Prepare reports, spreadsheets, and documents
• Coordinate meetings, mailings, and office logistics
• Organize digital files and shared drives
• Track assignments and follow-up items

Accounts Payable Support

• Assist with invoice organization and routing
• Upload invoices and paid bills to Google Drive
• Track vendor payment approvals and statuses
• Prepare checks and payment packets
• Coordinate vendor follow-up as needed
• Assist with reimbursement tracking and filing

Operations & General Support

• Assist with recurring operational reporting
• Support property onboarding and operational setup tasks
• Coordinate special initiatives and assist in project management

Qualifications

• Highly organized with strong attention to detail
• Strong communication and follow-through skills
• Ability to manage and track multiple tasks and priorities simultaneously
• Efficient and resourceful – an independent problem solver
• Positive, proactive, and team-oriented attitude
• Professional and trustworthy with confidential information
• Comfortable learning and experimenting with new software and systems

Preferred Experience

• Administrative, office coordination, or operations experience
• Accounts payable or bookkeeping support experience preferred
• Experience with Google Workspace, Slack, spreadsheets, and task management systems
• Experience in property management or operations environments is a plus!

Compensation & Benefits

• Competitive compensation based on experience
• Health Insurance
• Performance-based bonus opportunities

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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