Office Assistant

Job Description

JOB DETAILS

We are seeking a proactive, highly trainable, and detail-oriented Office Assistant.

The ideal candidate is not only organized and tech-savvy, but also brings a positive attitude and enjoys creating a welcoming, engaging environment for seniors, individuals, and staff who visit the office for daily support.

Requirements

Company Overview:

High school diploma or G.E.D. required

Associate’s degree (A.A.) preferred

2+ years of hands-on administrative experience preferred

Experience in Human Resources or Office Administration strongly preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Comfortable learning and working within multiple systems and databases

Key Skills

• Strong attention to detail and accuracy
• Excellent organizational and multitasking abilities
• Ability to prioritize workflow effectively
• Strong interpersonal and communication skills
• Self-motivated, adaptable, and team-oriented
• Creative and enthusiastic in supporting office engagement initiatives

Responsibilities

• Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
• Responsible for maintaining Office programs documentation and filing, recordkeeping systems. Retrieves and files information when needed.
• Provide administrative and operational support.
• Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
• Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
• Prepare and organize documents to conform to quality control standards, office procedures and system processes.
• Archive inactive records in accordance with the company’s document retention policies.
• Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
• Assist with special projects as needed by the company.
• Assist with electronic file organization and archiving on the server.
• Other duties and projects assigned.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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