Office Assistant

Job Description

ABOUT JOB

Our company seeking a dependable, organized, and proactive Office Assistant to support our Office Manager, Project Coordinators, and day-to-day office operations.

This position is ideal for someone who enjoys a variety of responsibilities, is highly organized, and can effectively manage administrative tasks in a fast-paced construction environment. The Office Assistant will play a key role in helping keep projects organized, maintaining office operations, and supporting field and office staff.

Key Responsibilities

• Provide administrative support to the Office Manager and Project Coordinators
• Answer and direct incoming phone calls and emails to team members
• Assist with scheduling appointments, inspections, meetings, and project-related activities
• Prepare, organize, scan, and file project documents
• Maintain organized digital and physical filing systems
• Assist with data entry and updating company records
• Help track permits, inspections, and project milestones
• Coordinate deliveries, material orders, and office supplies

Construction Project Support

• Follow up with municipalities, utility companies, subcontractors, and vendors regarding project requirements and inspections
• Assist with permit applications, document submissions, and project paperwork
• Support project coordinators with administrative tasks related to active construction projects
• Maintain project files, plans, permits, inspection reports, and related documentation
• Help obtain and organize certificates of insurance, subcontractor paperwork, and compliance documents

Office Operations

• Manage office inventory and order supplies as needed
• Assist with receiving packages and coordinating deliveries
• Support staff with general office needs and special projects
• Perform other administrative duties as assigned

Qualifications Required

• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency with Google Workspace, Dropbox, Mac
• Ability to prioritize tasks and manage multiple responsibilities
• Professional attitude and strong customer service skills

Preferred

• Experience working in a construction office or similar administrative environment
• Familiarity with permits, inspections, and construction documentation

Pay: From $27.50 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration