Office Assistant

Job Description

ABOUT JOB

We are seeking a motivated and organized Office Assistant to join our ABA clinic team, where we provide hands-on clinical services to children with autism and other developmental disabilities. The ideal candidate will have strong organizational skills, keen attention to detail, and a genuine passion for supporting our team in delivering exceptional care. By joining Pyles & Associates, you’ll play a key role in a meaningful mission supporting children and their families, gain experience in both administrative and clinical functions, collaborate within a supportive team environment, and make a direct, positive impact on the lives of the children we serve.

Key Responsibilities:

• Welcome clients, families, visitors, and staff in a professional and friendly manner
• Receive and distribute mail, packages, and deliveries.
• Maintain organized filing systems, both electronic and paper, while ensuring confidentiality and HIPAA compliance.
• Prepare, scan, copy, and file documents as requested
• Support scheduling activities and communicate important updates to staff as needed
• Monitor, track, and maintain office supply inventory levels
• Order office supplies, therapy materials, and other clinic resources as approved
• Ensure common areas, workspaces, and supply rooms remain organized and stocked
• Coordinate office equipment maintenance and service requests when needed
• Assist with organizing and maintaining therapy materials and clinic resources
• Run occasional business-related errands, including purchasing office supplies, delivering documents, or transporting materials between office locations
• Coordinate pickups and deliveries as needed to support business operations.
• Maintain a valid driver’s license and reliable transportation for approved business-related travel
• Help maintain a clean, organized, and welcoming office environment.
• Monitor facility needs and notify management of maintenance concerns
• Assist with preparing meeting rooms, training spaces, and office areas for company events and meetings

Job Requirements:

• High school diploma or equivalent required (Associate degree preferred)
• Previous administrative, receptionist, customer service, or office support experience preferred
• Experience working in a healthcare, educational, or ABA setting is preferred but not required
• Strong organizational and time-management skills
• Proficiency with Google Workspace and standard office equipment
• Ability to multitask and work independently in a fast-paced environment
• Professionalism and strong customer service skills
• Ability to handle confidential information in compliance with HIPAA

What We Offer

• Competitive wages and comprehensive benefits, including medical, dental, and vision insurance, life and disability coverage, and a 401(k) with employer matching after 6 months
• Paid training and professional development, including internship opportunities for BCaBA and BCBA mentorship and supervision hours to support career growth and certification goals
• Retention and performance-based bonuses
• Paid drive time and mileage reimbursement
• Paid vacation, personal, and sick time
• Flexible scheduling to support work-life balance
• Professional liability insurance
• Supportive supervision within a united, collaborative team
• Innovative, growing, and dynamic organization with a strong, positive company culture

We are seeking a motivated and organized Office Assistant to join our  team. The ideal candidate will have strong organizational skills, keen attention to detail, and a genuine passion for supporting our team

Key Responsibilities:

• Welcome clients, families, visitors, and staff in a professional and friendly manner
• Receive and distribute mail, packages, and deliveries.
• Support scheduling activities and communicate important updates to staff as needed
• Monitor, track, and maintain office supply inventory levels
• Order office supplies, therapy materials, and other clinic resources as approved
• Ensure common areas, workspaces, and supply rooms remain organized and stocked
• Coordinate office equipment maintenance and service requests when needed
• Coordinate pickups and deliveries as needed to support business operations.
• Monitor facility needs and notify management of maintenance concerns
• Assist with preparing meeting rooms, training spaces, and office areas for company events and meetings

Job Requirements:

• High school diploma or equivalent required (Associate degree preferred)
• Previous administrative, receptionist, customer service, or office support experience preferred
• Strong organizational and time-management skills
• Proficiency with Google Workspace and standard office equipment
• Ability to multitask and work independently in a fast-paced environment
• Professionalism and strong customer service skills
• Ability to handle confidential information

What We Offer

• Competitive wages and comprehensive benefits, including medical, dental, and vision insurance, life and disability coverage, and a 401(k) with employer matching after 6 months
• Paid training and professional development, including internship opportunities for BCaBA and BCBA mentorship and supervision hours to support career growth and certification goals
• Retention and performance-based bonuses
• Paid drive time and mileage reimbursement
• Paid vacation, personal, and sick time
• Flexible scheduling to support work-life balance
• Professional liability insurance
• Supportive supervision within a united, collaborative team
• Innovative, growing, and dynamic organization with a strong, positive company culture

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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