Office Assistant

Job Description

ABOUT JOB

This position is primarily responsible for providing administrative, clerical, and office support to the leadership team.

Essential Duties and Responsibilities:

• Administrative support to Project Manager, warehouse team, purchasing team, and leadership.
• Performs necessary research pertaining to assigned special projects.
• Assist with preparation of department reports
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Prepares purchase orders or bid requests.
• Reviews invoices for accuracy prior to payment.
• Prepares various data analysis reports for review by the Chief Financial Officer.
• Communication on behalf of management with clients (appointment setting, call screening)
• Creation and management of various departmental spreadsheets
• Inventory and Ordering of supplies
• Reviews requisitions/purchase requests
• Auditing of client accounts and contract renewal dates
• Management of in/outbound communications via fax, email, USPS mail
• Performs other related duties as needed

Education and/or Work Experience Requirements:

• Must be highly proficient in Excel
• High school diploma or equivalent; and one year of related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply common sense understanding to carry out instructions furnished in written, verbal or diagram form.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Proven ability to handle multiple projects and meet deadlines
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Commitment to excellence and high standards.

Computer Skills:

To perform this job successfully, an individual should have knowledge of accounting software; Contact Management systems; Database software; Internet software; Spreadsheet software and Word Processing software. Highly proficient in excel.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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