Office Assistant

Job Description

ABOUT JOB

Our client is seeking a highly organized and proactive Office Administrator. This role is responsible for scheduling appointments, communicating with customers, coordinating permits, maintaining accurate job records, and helping keep daily operations running smoothly.

The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident communicating with customers, field staff, and management throughout the day. This position requires someone who can adapt to changing priorities, solve problems independently, and maintain a high level of organization in a fast-paced environment.

This is an excellent opportunity for someone who enjoys taking ownership of their work and wants to grow with a small but expanding company.

Responsibilities

Schedule appointments and coordinate customer visits

Make outbound calls to customers to schedule work

Answer incoming customer calls professionally and efficiently

Monitor and respond to emails

Pull and process permits as required

Maintain accurate job information within ServiceM8

Coordinate with management and field personnel regarding project updates

Occasionally visit job sites with the Field Manager to verify job counts and project details

Update job records and project information based on field verification

Assist Office Manager with general administrative and operational tasks as needed

Required Qualities

Strong communication skills, both written and verbal

Highly organized and detail-oriented

Comfortable speaking with customers and new contacts throughout the day

Able to manage multiple priorities simultaneously

Self-motivated and able to work independently

Strong problem-solving abilities

Comfortable adapting to changing priorities and unexpected issues

Preferred Experience

While not required, experience in any of the following areas is a plus:

Dispatching or scheduling

Permit processing

ServiceM8

Microsoft Office Suite

Construction, service, or trades-based office environments

Benefits

Paid holidays

Optional life insurance benefits

Opportunity to grow with a developing company

Direct support and training from management

Pay: $19.00 – $23.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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