Office Assistant

Job Description

JOB DETAILS

The Office Assistant is responsible for the professional and efficient management of visitors, vendors, clients, telephone calls, and messages as well as a variety of clerical duties that support the regional office. They maintain office operation by receiving and distributing communications; maintaining office supplies and equipment; serving clients. They represent the Company to both internal staff and external clients in a manner that is at all times professional, knowledgeable, tactful, poised, and efficient.

What You’ll Do:

• Responsible for organizing and coordinating office operations & procedures in order to ensure organizational effectiveness and efficiency.
• Responsible for ordering and receiving food deliveries.
• Front Desk Duties:
  • Answer phones and transfer to the appropriate staff member.
  • Take and distribute accurate messages.
  • Greet public and clients and direct them to conference rooms or offices.
• Assist with special events such as board meetings or VIP client arrivals.
• Receive, sort and distribute incoming mail.
• Prepare all outgoing mail with addresses and correct postage.
• Coordinate conference room schedules and appointments.
• Update and maintain internal phone list for the office.
• Maintain office efficiency by maintaining current inventory, anticipating supply needs, and ordering & managing all office supplies and office furniture.
• Perform work related errands as requested such as going to the post office.
• Provide administrative support as needed to Portfolio Manager, VP of Portfolio Management and Property Management.

What You’ll Need:

• 1-2 years of office administration or office assistant experience required.
• Bachelor’s degree in business or related field preferred.
• Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Word, Excel and PowerPoint.
• Extremely flexible, proactive, highly organized, and ability to shift priorities, multi-task, and handle heavy work flow processing under time-sensitive deadlines.
• Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
• Strong verbal/written communication skills, with the ability to interact well with all levels of corporation.
• Polished professional demeanor with strong presentation and interpersonal skills.
• Ability to maintain confidentiality and follow through to complete tasks.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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