Office Assistant

Job Description

JOB DETAILS

Our client  is seeking an energetic self-starter for an office assistant position.

The office assistant will be in direct communication with the management team to support the office’s functioning and act within a welcoming capacity.

A collaborative and vibrant work culture

A chance to represent a globally recognized luxury brand

Opportunities for personal and professional development

You’ll be part of a team that values excellence, integrity, and service

RESPONSIBILITIES:

Provide general office and administrative assistance as needed, within reason, to agents to perform their duties in a quick and orderly fashion

Communicate information to agents at the request of Managing Broker or Chief Marketing Officer

Dotloop — maintain forms, add new agents, approve all pending files, close out files, troubleshoot agent issues

Follow guidelines and procedures from management

Provide new forms and information to agents as directed by Managing Broker or the Chief Marketing Officer

Assist in preparing for meetings, including agendas and producing reports

promptly, and scan and email to an agent if requested

Maintain a contact list of service providers as directed by the Managing Broker

Coordinate repairs and/or services as needed with approval from the Managing Broker

Keep office equipment in working order and troubleshooting as needed

Ensure that printers have adequate toner

Purge dated printed collateral regularly

Organize and schedule meetings, open houses, team building activities and office caravans at the direction of the Managing Broker or Chief Marketing Officer

Order office supplies and track supply levels

Maintain overall office presentation; maintain listing presentation documents and supply levels, declutter front desk, orderly presentation of brochures, and removal of dated ones to agents for mail outs

Maintain office subcontractors and schedule needed maintenance with approval from Managing Broker

Participate in quarterly sales meetings as requested

Partner with the accounting team on the following: scan and email all office bills, closing paperwork, agent commission checks, referral checks, and deposit checks if not wired

Special projects and other duties may be requested

QUALIFICATIONS:

High School Diploma

Minimum two years professional administrative assistant/reception experience

Tech-savvy — comfortable with email platforms, Microsoft Office/Google Suite, CRM systems, and office tech

Strong computer skills and comfort learning new software

Driven and proactive — always looking for ways to help and improve office systems

Highly organized — able to manage multiple priorities with ease and attention to detail

Ability to take direction and work independently

Creative problem-solving skills

Well-presented, professional, and composed in both appearance and demeanor

Reliable transportation and ability to be onsite every weekday

Job Type: Full-time

Pay: $55,000.00 – $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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