Office Assistant

Job Description

ABOUT JOB

We are hiring an Office Assistant to support our finance and administrative operations.

This is an entry-level job. You do not need office experience. You do need to be accurate, honest, and genuinely interested in learning how the work is done.

What You Will Actually Do

Most days are a mix of these:

• Enter invoices, job costs, and customer information into our systems
• Check entries against source documents and correct what does not match
• Build and update spreadsheets for job tracking and financial reporting
• Format and proofread letters, proposals, contracts, and reports
• Answer routine questions from customers and field staff by phone and email
• Sort and route incoming mail and email
• Track deadlines and follow up on open items
• Support the Finance Director with recurring weekly and monthly tasks
• Handle confidential company and customer information

What We Need From You

• You catch errors. Wrong numbers, missing dates, and misspelled names bother you.
• You do the same task the same way every time.
• You show up on schedule.
• You keep confidential information confidential. No exceptions.
• You are comfortable on a computer and can learn new software.
• You can use Excel or Google Sheets to enter data, sort, filter, and write basic formulas. We will teach you the rest.
• You can write a clear, correct email.

What We Do Not Require

• Years of office experience
• A college degree
• A polished interview performance
• Someone who wants to talk their way through the job instead of doing it

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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