Office Assistant

Our client  seeks a dynamic, motivated, and detail-oriented individual to serve as an Office Assistant within the Executive/Commissioner’s Office. The selected candidate will serve as a trusted, confidential assistant who provides support to the Special Assistant to the Commissioner with day-to-day activities. The selected candidate will assist in planning, implementing and coordinating initiatives. The Office Assistant will also function as an integral agency team member who participates in agency and citywide initiatives, collaborate with executive agency staff and senior leaders.

Duties and responsibilities will include but not be limited to the following:

• Assist with maintaining the Commissioner’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.

• Coordinate meeting logistics including preparing agendas, compile briefing materials, and record meeting notes as necessary.

• Assist in coordinating special events and presentations for the executive office.

• Track assignments, projects, and follow-up items to ensure timely completion.

• Maintain files, records, and documentation in accordance with agency policies and procedures.

• Serve as a point of contact for inquiries directed to the Commissioner’s office, screen calls and route requests to appropriate staff; monitor Commissioner messages/outlook mailbox.

• Handle sensitive and confidential information with the highest level of discretion and professionalism.

• Perform additional administrative duties as assigned to support the Commissioner’s office operations.