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Office Coordinator

Office coordinator

Full Time

Application ends: October 2, 2026

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Job Overview

Date Posted

July 2, 2026
Location

Remote
Expiration date

October 2, 2026

Job Description

JOB DETAILS

We’re looking for an Office Coordinator who can keep our office running smoothly and make sure the little things never get in the way of the big things. You’ll be the go-to person for day-to-day operations: stocking supplies, managing resource calendars, handling maintenance requests, and making sure our spaces are ready for the team to do their best work.

What you’ll do:

Keep office operations moving: manage the front desk, own calendars, support visitors and coordinate vendor requests
Set up and maintain the office environment — managing furniture, desks, AV equipment, and security systems.. When we open or refresh a space, you’re the one making it happen.
Mailing and logistics: handling Amazon returns, scheduling Uber couriers, and related tasks.
Plan and execute company events end-to-end, owning logistics, vendors, and follow-through.
What makes you a great fit:

Detail-oriented with a knack for staying organized.
Proactive and resourceful—you spot what needs doing and make it happen.
Comfortable juggling multiple tasks without losing track.

Required experience

Event support experience (team off-sites, exec meetings, small gatherings).
Vendor management or negotiation experience.
Strong written communication skills for clear, professional correspondence.
Experience as an office coordinator, office manager, or similar role
Hands-on experience setting up and managing office infrastructure — AV, hardware, security systems, and contractor coordination
Comfortable managing facilities vendors

Nice to have

Passion for nanotechnology or interest in deep tech.
Experience working at a startup or fast-scaling company.
Familiarity with tools like Slack, Google Workspace, and Notion.
Eye for workspace design and making environments feel welcoming.

Compensation Range: $67K – $82K

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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Office Coordinator

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Office Coordinator

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